Introduction
Choosing a Digital Workplace for your intranet is now a central element for companies looking to improve internal communication, optimize collaboration, and centralize their tools. With an increasingly diverse range of solutions available, selecting the best one for your organization’s specific needs can be challenging.
In this article, we compare several Digital Workplaces based on data from the ClearBox 2025 report and our 2025 Digital Workplace benchmark. We analyze the solutions based on these key criteria: Best Digital Workplace: Pricing, Usability, User Experience, Analytics & Reporting, Targeting, and Administration.
Best Digital Workplace: Pricing
Pricing is a crucial factor when choosing a Digital Workplace. The solutions available on the market fall into several categories:
- Premium Solutions (e.g., Unily, Staffbase, LumApps): High pricing, often based on the number of users, with advanced features.
- Mid-range Solutions (e.g., Powell Software, Omnia, Haiilo): A good balance between cost and functionality, suitable for mid-sized companies.
- Budget Solutions (e.g., MangoApps, Involv, Mozzaik365): Affordable for SMEs, offering basic yet effective features.
Powell Software and Mozzaik365 stand out by offering cost-effective and efficient solutions tailored for businesses looking for great value while enjoying an optimized user experience.
Best Digital Workplace: Usability
The usefulness of a Digital Workplace depends on its features and ability to meet business needs. Key categories include:
- Collaboration & Internal Communication:
- Unily, Staffbase, and Haiilo offer modern intranets with integrated communication tools (newsletters, social feeds, notifications).
- Viva Engage excels due to its seamless integration with Microsoft Teams and SharePoint.
- Customization & Flexibility:
- Powell Software and Omnia provide advanced customization to adapt to specific business needs.
- Mozzaik365 and MangoApps offer simpler and faster configuration options.
- Document Management & Integrations:
- SharePoint and Omnia are particularly suited for document management and business processes.
- Blink and MangoApps focus more on mobile and frontline worker communication.
Best Digital Workplace: User Experience
User experience (UX) plays a crucial role in Digital Workplace adoption. Some standout solutions include:
- Unily and Staffbase provide intuitive and modern interfaces designed to maximize employee engagement.
- Haiilo and LumApps incorporate advanced social features that foster interaction and company culture.
- Powell Software and Mozzaik365 stand out with their sleek, ergonomic interfaces that ensure quick adoption and seamless navigation.
Adoption also depends on the best time to post, a key feature offered by Communication Insights to determine the optimal posting times for maximizing engagement.
Best Digital Workplace: Analytics & Reporting
Data analytics and reporting capabilities are essential for evaluating the effectiveness of internal communications.
- Communication Insights stands out by centralizing data from multiple channels (intranet, newsletters, enterprise social networks) and delivering detailed KPIs.
- Unily and Staffbase provide powerful dashboards that analyze employee engagement.
- SharePoint and Viva Engage offer analytics tools powered by Microsoft Power BI, though they require technical expertise for advanced usage.
- MangoApps and Involv provide basic but sufficient reporting features for SMEs.
Automation of reporting is a major advantage of Communication Insights, enabling the generation of detailed PowerPoint presentations to help decision-makers refine their strategies.
Best Digital Workplace: Targeting
Effective internal communication relies on delivering targeted messages to the right audiences.
- Powell Software enables precise audience targeting based on role, location, and past interactions.
- Mozzaik365 offers advanced filtering options to tailor content to specific employee needs.
- Communication Insights enhances these solutions by providing detailed audience analytics, making it easier to optimize internal campaigns.
Best Digital Workplace: Administration
A Digital Workplace should be simple and intuitive to manage efficiently.
- Powell Software stands out with its user-friendly admin interface, allowing internal teams to manage their intranet without advanced technical skills.
- Mozzaik365 simplifies content and access management with ergonomic tools seamlessly integrated into Microsoft 365.
- SharePoint and Omnia offer advanced management capabilities but require technical expertise.
Conclusion
Selecting a Digital Workplace depends on multiple factors: budget, collaboration needs, customization options, user experience, and analytics capabilities.
- For large enterprises, solutions like Unily, Staffbase, and Haiilo are ideal due to their advanced features and strong integration capabilities.
- Mid-sized businesses will benefit from solutions like Powell Software, Omnia, or LumApps, which offer a good balance of features and cost.
- SMEs can opt for MangoApps, Involv, or Mozzaik365, which remain affordable while providing powerful tools.
Finally, to enhance internal communication and deeply analyze campaign performance, Communication Insights is a key asset for organizations looking to maximize engagement and productivity.